Addendum # 2
RFP # 0693003-Environmental Impact Assessment

1.
Is the consultant to develop and maintain the web site? The guidelines call for this but it is not clear who should be doing it.
A.1
The Consultant is to provide expertise, assistance, data and material, and the Department of Supply and Services will be responsible for actual inputing and maintaining all data on the web site.

2.
Will the consultant be the proponent (as defined in the RFP) or is the consultant acting as the agent for the proponent (which would be DSS in the document)?
A.2
The Consultant will undertake the work required by the Request for Proposal on behalf of the Department of Supply and Services. The Department of Supply and Services remains as the "proponent" for the Environmental Impact Assessment Study identified in the Registration Document.

3.
Recently, the federal and provinicial governments announced funding of $2.9 million for this project. Has this budget number changed?
A.3
The amount of Provincial and Federal funding approved for this project has not changed at this point. The total approved funding is for more than the consultant's participation.

4.
We understand that a portion of the budget was to be allotted to "in kind" services provided by government departments. Define "in kind" service.
A.4
In kind contributions are those where Environment Canada, Department of Fisheries and Oceans and others expend resources, including cash and allocated professional and staff time, to provide goods, products, and services in supoort of the Petitcodiac River EIA study.

5.
What is the budget for "in kind" service?
A.5
The budget for in kind service is not fully known at this time.

6.
Are government agencies such as the National Research Council and Canadian Hydraulics Centre considered as "in kind" services?
A.6
They might be. Section 6.12.2 requires proponents to "identify opportunities for in kind support". However Proponents should not necessarliy assume any in kind costs will be available in establishing actual pricing.

7.
How will "in kind" servi es be accounted? Will they be based on engineering consulting rates recommended by the Consulting Engineers of New Brunswick?
A.7
In kind services will likely be provided at cost.

8.
Please clarify the difference between lump sum prices and pricing model/proposed fee schedule?
A.8
Lump sum prices are to be fixed for the three(3) components identified in Section 6.12.1
The pricing model/proposed fee schedule for Section 6.12.2 must provide the costing parameters for the remainder og the Environmental Impact Study and may be in the form of lump sum, per diem rates or fees schedules with time estimates or a combination there of.

9.
Our proposed project manager will be out of the country during the time that you have set aside for presentations during the evaluation process. Would his/her absence from the interview be a serious detriment to your evaluation of our proposal?
A.9
The Project Leader must be at the Proponent interview. Section 7.7 states it is a mandatory requirement that the Project Leader and Facilitator attend the interview session as part of the consultant team.

10.
What do the instructions to include a response to each question in the order in which it is asked mean? Do we follow the order in Section 7.1 or 7.2 to 7.8?
A.10
The consultant is to respond in the format outlined in sections7.2 to 7.8 and clearly cover all items identified in Sections 7.1 and 8.1.

11.
The recommendations of the organizing committee for the Petitcodiac river/estuary-modeling workshop include numerous suggestions for further analysis of existing information, data collection and modeling. Have any of these recommendations been acted upon?
A.11
The following recommendations of the organizing committee for the Petitcodiac river/estuary-modeling workshop have been completed or are presently being addressed:

• Public Works and Government Services Canada completed a cross section survey in April 2002 to measure the volume of sediment flushing associated with the freshet events. Results to be available early September 2002.
• Environment Canada is presently upgrading the existing water guages (two upstream and two downstream of the causeway) so that the data can be obtained electronically.
• Department of Transportation have ordered gate opening height-boards for all causeway gates to allow for a more precise measurement of the height of the gates and water flow. Boards to be installed early fall 2002.
• Department of Transportation has enhanced their annual Gunningsville Bridge cross-sections to include tide phase, position of the gates, wate elevation and time of a day.

12.
We would like to know if DSS would be paying for the advertising costs for the public relations or do we need to estimate this in our proposal?
A.12
Consultant is to allow for the advertising costs for the public relations in their lump sum prices and the pricing model.

13.
In the financial component it asks for a lump sum price for "Participation and attendance at all public review EIA meetings after the final EIA report has been submitted. Does this mean the cost for preparation and attendance at the "Hearings" which is normally a two-day hearing, or do you mean public consultation meetings to several locations in the river basin?
A.13
The consultant will be responsible for public consultation meetings in the watershed area after the final EIA report has been submitted.

14.
For the development of the Terms of Reference, will public consultations meetings be required for input to the TOR or will the TOR be based only on discussions with the consultants and DSS/DELG/TRC?
A.14
Yes a workshop must be held by the Proponent to allow interested parties, the public and other stakeholders, and Aboriginal communities to provide input to the TOR prior to finalization.

Questions or comments regarding this site should be directed to:
Sherry Sparks - Environmental Impact Assessment Manager,
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